Report to CountyTreasurer: The statute requiring that taxing units provide a list of employees each June 1 and December 1 is starting to be enforced for conservancy districts. IC 6-1.1-22-14 (b) On or before June 1 and December 1 of each year (or more frequently if the county legislative body adopts an ordinance requiring additional certifications), the disbursing officer for the state, each state educational institution, and every other governmental entity in Indiana that does not provide the information under subsection (a), shall certify the name and address of each person who is employed by the governmental entity to the county treasurer for the county where the employee works. A governmental entity that has an employee who works in more than one (1) county shall certify the information for the employee to the county where the employee has the employee's principal office.
Special District Annual Report (SDAR): A computerized version is available for download from the State Board of Accounts website. A copy of Part 1 and Part 3 (all subparts to both sections) is to be mailed to the Indiana Dept. of Local Government Finance. Also, outstanding debt is to be reported to the DLGF before March 1, 2006 and each year thereafter on a worksheet available from the DLGF. Complete Form 100-R and mail to the State Board of Accounts. Check Imaging: To meet statutory requirements of IC 5-15-6, units of government are required to have a copy of the front and back of the cancelled checks for their records. If your bank in not returning your actual cancelled checks, make sure you are obtaining a proper "check image." Just call your bank and request they include both front and back of the check on the check imaging portion of the monthly statement. Conservancy District Elections:For the majority of conservancy districts, the election process begins in October. The legal notice specifying the name of the director whose term expires at the next annual meeting, the area he serves, how nominations are to be made, etc. must be published in the local newspaper between October 24 and November 1. See IC 14-33-5-3 for more information. Help with sample forms can be obtained from the Association.
REMINDER:Provide IDNR with copies of the final court orders for establishments, district plans, amendments to district plans, addition of areas, and units of work.
Of concern to board members:A majority of the board constitutes a quorum. An action of the board is official, however, only if authorized by a majority of the board at a regular or properly called special meeting. IC 14-33-5-15 Clarification: example - if a five member board only has three members present at a meeting (a quorum), all three members must be unanimous to pass an action.
Board members must meet the following qualifications:
Must be: a) a freeholder of the areaof the district for which appointed; orb) an officer or nominee of a corporate freeholder of the area of the district for which appointed
Be qualified by knowledge and experience in matters pertaining to the development of the district.
Clarification: A board member does not have to be a resident [IC 14-33-5-3(a)(3)(B)] but he does have to be a freeholder of the area [IC 14-33-5-1(b)]The number of directors and areas each director represents was determined by the Court Order establishing the district or as amended.
